TREPS Organizational Bylaws
The Recreational East Bay Poker Series (hereafter refereed to as TREPS) has set forth these bylaws to guide the club. TREPS is a non-profit organization, with all fees returned to it's members in the form of awards or buy-ins.
Article I: Name
The organization shall be known by the title of "The Recreational East Bay Poker Series" or "TREPS" and refereed to in this document as "TREPS"
Article II: Purpose
A. To provide poker playing opportunities for players in the San Francisco Bay Area.
B. To provide members with an opportunity to play in World Series of Poker (WSOP) Circuit Events
C. To promote good relations and cooperation with other poker playing organizations.
Article III: Membership
Section 1 - Eligibility
A. TREPS is open to all players 21 years old or over.
B. Certain TREPS gatherings are space limited - in the event that TREPS membership exceeds event capacity, enrollment will be on a first-come, first-serve basis.
Section 2 - Good Standing
A. To be an active and voting member, dues must be paid in full. Dues are collected at the beginning of each event.
Article IV: Governance
Section 1 - Officers
A. Titles and duties of each officer (A person may hold more than one position)
1. There shall be a President who will preside at all events (if possible), appoint necessary committees, set the meeting schedule, and appoint other officers.
2. There shall be a Vice President who will be responsible for recruitment activities and public relations, alert members members of upcoming events and will prepare additions to the the TREPS rules. They also will assist the President and preside at all events in the absence of the President
3. There shall be a Secretary who will keep an accurate record of all current members, manage sign-ins at events, be responsible for all fees and forms, and compost all written documents and newsletters to keep members informed about club events or meetings.
4. There shall be a Treasurer who will manage all dues, manage, inventory and order equipment, keep an itemized account of all receipts and disbursements, prepare all financial statements and budget requests, and present a financial report to the club at the end of each season.
5. There shall be Event Directors who will consider the best interest of the game and fairness as the top priority.
B. Officer Elections
1. The President will be elected through a majority vote of club members in good standing in the September of odd calendar years (e.g. 2005, 2007, 2009). Presidential candidates shall be nominated from the floor at a general club meeting. The voting shall be done at the same meeting by proxy ballot. The number of votes each member has is directly correlated to the number of TREPS events they have participated in. The President will be elected by a quorum of two-thirds of the club members necessary to elect him or her. The person who finishes second in the balloting shall assume the role of Vice President. In the event there is a unanimous vote, the President shall be a secondary vote to elect the Vice President.
C. Terms of Office
1. The term of office shall be two years, beginning September 15.
D. Vacancies in Officer Positions
1. Upon vacancy of the office of the President, the Vice President shall fulfill the duties.
2. Upon vacancies of any other office, a new officer will be appointed within one week following the vacancy during a regular meeting.
Section 2 - Removal of Members and Officers
A. Removal of Members or Officers
The following are reasons for initiating removal proceedings:
1. Failure to fulfill the responsibilities of his/her office as defined in these bylaws (for officers).
2. Engaging in behavior that is flagrantly disrespectful and/or embarrasses the club.
3. Violations of rules and regulations as specified in the TREPS Rule book.
4. Failure to maintain good membership standing.
B. Procedure for Removing Members or Officers
1. Any member in good standing with the club may bring charges against another member or officer by presenting his/her concerns to the TREPS President. The accused member or officer must be notified via e-mail or telephone by the President for the reason of the proposed removal in advance of the vote to consider removal. The accused member will be given the opportunity present his/her case prior to any vote on his/her membership. To revoke membership, TREPS members will be polled via e-mail. As with elections, two-thirds of the members in good standing must vote for removal in order for the expulsion to become official.
2. If the accused member is the President, the next highest ranking officer will control the proceeding
Article V: Events and Meetings
Section 1- Regular Events and Meetings
TREPS will meet on the first and third Saturday of every month (excluding major holidays). Depending on the event, the start time may vary. A full schedule of events and meetings (including start times) will be made available in advance on the TREPS web site.
Section 2 - Special Meetings
TREPS members will be notified at least three days before any special meeting. Any additional meetings to address problems, dismissal or concerns regarding the club will be scheduled by the President or Vice President.
Section 3 - Tournament of Champions (Free-Roll)
This is a free-roll tournament that will be held after the conclusion of the regular season (approximately one week after the Season Finale) -- and will be open only to TREPS members who meet the following conditions:
Participate in 3 or more TREPS events AND:
- Finished 1st or 2nd in any event during the season (including the Mid-Season Classic/Season Finale):
- OR Finished the season with a minimum of 60 TREPS points.
Section 4 - Attendance
Attendance at all events is strongly encouraged, but not mandatory.
Section 5 - Officers' Meetings
The club officers should meet prior to the regular or special events or meetings to discuss TREPS business.
Section 6 - Quorum
To conduce any club business, 50% plus 1 of the members in good standing must be present at the meeting. This excludes TREPS events.
Article VI: Finances and Awards
Section 1 - Event Entry Buy-ins
Entry Buy-ins will vary, and will be posted in advance on the TREPS web site.
Section 2- Event Fees
Event Fees are to be paid at every event, and will vary based upon the Event Entry Fee. All fees will be put into a kitty, with seasonal points winners receiving a cash or prize payout, and other qualified players receiving entrance to a TREPS sponsored free-roll (see Article V, Section 3). TREPS takes no profit on these dues.
Section 3 - Event Points
For every TREPS event, players that finish in the money and on the payout bubble will receive TREPS POINTS. Total number of points and payouts per event are determined by the number of entrants. The point leader at the conclusion of the season will be awarded a buy-in to a World Series of Poker or World Poker Tour Circuit event (Approximate Value = $550). The event of a tie, the total number of cash finishes will be used as a tie-breaker.
Section 4 - Membership Fees
TREPS has implemented a $10 season membership fee for each season. Players may play in up to two tournaments as a "guest", but payment of membership fee will be due before playing their third event.
Article VII: Amendments
Proposed amendments to these bylaws shall be presented at a regular meeting at least one week before the club votes on amendments. These bylaws may be amended by a 2/3-majority vote with a simple majority of the club members constituting a quorum.
